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HomeRide Leader Responsibilities

Ride Leader Responsibilities

Last revised:  <7:06 PM 1/15/2018>

Qualifications for Ride Leadership

If you wish to become a Ride Leader, email the Ride Captain at:  RideCaptain@ElmhurstBicycling.org.

Planning the Ride

  1. Establish the start location, destination and route. If possible, ride the route the day before the ride to check for new construction and detours, etc.
  2. When deciding on the pace of the ride, note that:
    • Club guidelines specify that the pace is the speed that the ride leader expects to ride on a level road without appreciable headwind or tailwind.
    • The pace should be given in a range of 2-3 mph;   e.g. 13-16 mph.
    • If the ride leader intends to permit either sprints, or a faster pace, then a '+' should be appended to the end of the pace speed.  e.g. 16-19+ mph;
  3. Post the ride to the Ride Schedule using the directions shown below this section.

Listing the Ride in the Calendar

  1. Use the Ride & Event Calendar to add a "quick event" for your ride, hike, ski outing, etc.
  2. Click Add Event and fill in as follows:
    • Title: *** Use the following convention for all ride titles. ***:   "<short title> / <distance> @ <speed> / <leader name>"      (All of this must be in the ride title so that it will all be displayed on the simple calendar view.)
    • Short Description: Brief description of event.  (More description may be added when making the "quick event" a "full event". Only the Ride Captain, and chapter-certified ride leaders may change a ride to a full event.
    • Category: Select the proper category for this event.   (The category color will help when viewers scan the calendar.)
    • Visibility: Set to <Everyone> 
    • Mobile Channel: ignore.  (not yet applicable)
    • Contact Person: Select EBC active member from the drop-down list. (For most events, that person is the ride leader, which is you.)
    • Event Date: Select date, and start and finish time (approx. finish time)
    • Registration: Ignore (not applicable for most EBC events) ;
    • Maximum guests:  Ignore (not applicable for most EBC events) ;
    • Location: Click the teardrop on the form next to this field and choose the ride start location from the drop-down list. If the desired location is not on the list, then manually type in the location.  (If you will be using this location regularly in the future, then ask the Ride Captain to enter the location in the permanent list.)
    • Map Link:  Put check mark in box if there is an address in Start Locations. (You want the map link to be viewable. This is a very useful tool for the ride.).
    • Location Phone: You can usually ignore. (useful for meeting places, restaurants, etc.)
  3. Post the ride to the Ride Schedule using the directions shown below this section.
    • New web site: As early as possible, but not less than 12 hours before the ride start, create an email, and send to the list server, expanding on description detail with additional information about the ride.
    • Old web site: As early as possible, but not less than 12 hours before the ride start, forward the email you receive when posting the ride, to the list server, expanding on description detail with additional information about the ride.
  4. For directions on editing, cancelling or deleting a ride, see the section below

Editing, Cancelling, or Deleting a "Quick Event"

The instructions below apply to rides listed as a "quick event".
Proceed to the next section to convert a "quick event" to a "full event", or other advanced options such as copying a ride and making it appear on multiple ride dates, etc.

  • Editing a ride:
    • The creator of the ride may edit the ride at any time, but that person must notify the entire club of changes to the ride - at once.
  • Cancelling a ride:
    • The ride creator or admin must edit the ride and select the Cancelled check box.  This will alter the title of the ride to say CANCELLED at the end.
    • The ride creator must notify the entire club of the cancellation at once, but not less than an hour before the ride.
  • Deleting a ride:  
    • We ask that you not delete your event once notice has been sent out on the list server.  If you posted for an incorrect date, you may edit the date, but be sure to broadcast the new information out through the email list server..

Making "Quick Event" into a "Full Event", and Copying, Editing, Cancelling or Deleting a Ride

  • To convert a "quick event" into a "full event" (because the 250-character description field is not enough),
    1. You must post the event as the default "quick event";
    2. Go up to the top left of your screen to your Control Panel and select it;
    3. Select Events;
    4. Search and it will show you your ride listings.
    5. Select the yellow pencil to edit the ride that you wish to convert to a a "full event";
    6. Click the black pencil and answer <OK>
    7. Now the second box under the event admin tools (description) allows you unlimited characters to fill in what you want.
    8. Lastly, press the <Save> on the bottom of the screen. ride
  • To copy a ride for repeat rides of a similar nature, you must:
    1. Do steps 1 though 4 above, then...
    2. Select the yellow file folder next to the ride that you wish to make copies of.
    3. This will give you the option of copying the ride to one other ride, or repeating the ride daily, or weekly, monthly or simply on days that you select.
    4. Lastly, click <Copy Event>.

  • Deleting a ride:
    • We ask that you not delete your event once notice has been sent out on the list server.  If you posted for an incorrect date, you may edit the date, but be sure to broadcast the new information out through the email list server.

At the Ride Start

The instructions below apply to rides listed as a "quick event".
If you are a chapter-certified Ride Leader, proceed to the next section to convert a "quick event" to a "full event", or other advanced options such as copying a ride and making it appear on multiple ride dates, etc.
If you wish to become a chapter-certified Ride Leader, email the Ride Captain at:  RideCaptain@ElmhurstBicycling.org.
  1. All: 
    • Members must clearly print their names on an official Club Ride Sheet;
    • Guests must sign the back that includes the Club Release & Liability Waiver;
    • Guests refusing to complete the Liability Waiver may not participate on the ride;
    • Members and guests must provide an I.C.E. (In Case of Emergency) contact name and number, or show a Road ID bracelet and advise of its location.
    • Ride leaders should carry the Ride Sheet with them on the ride;
    • Ride leaders, In the event of an emergency, will provide the emergency medical personnel with the contact information.
  2. Make an announcement at the beginning of the ride...:
    • describing the ride, including the speed, distance, time, general route, difficulties and dangers, rest/regroup points, and an other pertinent information.
    • reminding riders that they are responsible for their own safety and that they should share the road with motorists;
    • encouraging all riders to be familiar and compliant with the Illinois Bicycle Rules of the Road and the Tips for Safe Group Riding (listed on our Rider Responsibilities page).
  3. It is recommended that Ride Leaders carry:
    • a map of the area, or GPS device, in case on alternate route is needed;
    • a first-aid kit;
    • and a cell phone if they have one.
  4. Know how many riders you have on the ride. In order to reduce the risk of losing a rider, consider one or more of the following methods
    • Ask for a volunteer to be a sweep rider;
    • Ask each rider to be aware of riders behind them, and to make the leader aware of any riders who may be falling behind or out of sight;
    • If the size of the group warrants, consider splitting the ride into smaller groups and appointing section leaders.  Provide the section leaders with the route.

Leading the Ride

  1. To start with, these Ride Leader tips are built on top of the Basic Rider Responsibilities , including Group Riding Responsibilities.  Please refer to that link, and attain a mastery of those techniques before attempting to lead a ride.
  2. Adhere to the advertised speed of the ride.
  3. The Ride Leader should make sure all riders have crossed intersections (e.g. at traffic lights) and/or made the route turn before disappearing out-of-sight. Keep the sweep in sight.
  4. Ride Leaders and riders should should show respect for motorists and should "share the road" by moving to the right when taking a break or regrouping, and permitting automobile traffic to proceed through an intersection rather than "blowing through", forcing drivers to yield.
  5. When "Car back!" is called, this should be verbally passed forward and all riders must move to the right in single-file.
  6. Riders who can maintain the speed that was posted for this ride should not be dropped.
  7. Riders not able to maintain the posted speed or distance should be offered an alternative to completing the scheduled ride.

After the Ride

Complete the Ride Sheet and sent it to the Mileage Coordinator within 3 weeks of the event.




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